Resource | Forms
Monthly Report of the Commodity Supplemental Food Program and Quarterly Administrative Financial Status Report

Per 7 CFR 247.29(b)(2), the CSFP state agency must report the receipt and distribution of commodities, as well as beginning and ending inventories and other commodity data on a monthly basis via the FNS-153, Monthly Report of the Commodity Supplemental Food Program and Quarterly Administrative Financial Status Report.

FNS-153
Resource | Webinars/Videos
CSFP and TEFAP Regulatory Update

In this July 26, 2016, webinar for state and local agencies administering the Commodity Supplemental Food Program (CSFP) and The Emergency Food Assistance Program (TEFAP), the Food Distribution Division’s policy branch staff outline the regulatory changes impacting CSFP and TEFAP in two recently released final rules: (1) Requirements for the Distribution and Control of Donated Foods and The Emergency Food Assistance Program: Implementation of the Agricultural Act of 2014, and (2) Federal Agency Final Regulations Implementing Executive Order 13559: Fundamental Principles and Policymaking Criteria for Partnerships With Faith-Based and Other Neighborhood Organizations.

Resource | Webinars/Videos
CSFP State and Local Agency Training for New Mexico

Lauren King-Dillon and Special Allen of the FNS Food Distribution Division (FDD) Household Operations Branch review multi-food and direct shipments, ordering and planning, inventory management best practices, and WBSCM information, and Carolyn Smalkowski and Erica Antonson of the FDD Policy Branch discuss food package distribution, caseload management, inventories, and the inventory calculator.

Resource | Technical Assistance
CSFP Inventory Calculator

This Inventory Calculator is intended for use by USDA Food and Nutrition Service (FNS) regional office (RO) staff. It may also be used by CSFP state agency staff as an optional tool to monitor inventory levels.

Resource | Policy Memos | FNS-GD-2006-0023
Physical Inventory – Required Frequency

The purpose of this memorandum is to clarify the required frequency of physical inventories, per the recently revised program regulations at 7 CFR Part 247.

FD-056
Resource | Policy Memos | FNS-GD-2016-0064
Clarification on Inventory Protection Requirements

The purpose of this policy memorandum is to provide further guidance and clarity on new donated food insurance requirements for state distributing agencies, subdistributing agencies, select commercial storage facilities, and recipient agencies that have agreements with the state distributing agency or subdistributing agency to store and distribute donated foods.

FD-139
Resource | Policy Memos | FNS-GD-2005-0011
Reminder about Storage and Handling of Dried Fruits, Fruit/Nut Trail Mix, Grains and Grain Products

FDD has received several complaints recently about dried fruit and grain products that became infested in storage. In each instance, it was determined that the product was in storage for an excessive amount of time under less than recommended storage conditions. Under these circumstances, the vendor has no contractual responsibility for the product. Therefore, it is imperative that dried fruit and grain products are distributed to the end user as soon as possible after receipt from the vendor to avoid problems with infestation.

Resource | Policy Memos | FNS-GD-2006-0009
Annual Physical Inventory - Reconciliation and Offsetting

This memorandum provides guidance on how to reconcile physical and book inventories as part of the required annual physical inventory of distributing agency (DA) and subdistributing agency storage facilities, and provides guidance on offsetting inventory shortages and overages that are identified during the reconciliation process.

FD-052
Resource | Policy Memos | FNS-GD-2006-0032
Annual Physical Inventory-Reconciliation of Book Inventory to Physical Inventory

This memorandum provides instructions on how to reconcile the physical inventory conducted at a distributing agency- or subdistributing agency-level storage facility with the book inventory required to be maintained for that facility.

FD-058
Resource | Policy Memos | FNS-GD-2017-0064
Donated Food Storage, Distribution, and Product Dating

This memorandum is meant to provide clarification and guidance on policies and procedures for donated food storage and distribution as they relate to product dating.

FD-107