Resource | Policy Memos | FD-144, SP 04-2018, SFSP 01-2018, CACFP 04-2018
Market Basket Analysis when Procuring Program Goods and Modifying Contracted-For Product Lists

This memorandum provides guidance to state distributing agencies and recipient agencies on the use of market basket analysis in procuring processed end products for USDA Foods in Schools and commercial goods for the National School Lunch Program, School Breakfast Program, Summer Food Service Program, and Child and Adult Care Food Program. 

Resource | Policy Memos | SP39-2017
Local Agency Procurement Reviews for School Food Authorities

The purpose of this memorandum is to amend guidance provided in SP 45-2016 Draft Tool for Local Agency Procurement Reviews for School Food Authorities in SY2016-2017 and to clarify Food and Nutrition Service expectations for State agency oversight of school food authority procurement procedures, as required in Program regulations at 7 CFR 210.21, 215.14a, 220.16, as applicable, and the government-wide regulations in 2 CFR 200.318-326.

Resource | Policy Memos | SP38-2017
Compliance with and Enforcement of the Buy American Provision in the NSLP

The Food and Nutrition Service has continued to receive a number of inquiries relating to the details and enforcement of the Buy American provision in 7 CFR 210.21(d). This memorandum replaces SP 24-2016, Compliance with and Enforcement of the Buy American Provision in the National School Lunch Program, dated Feb. 03, 2016. This guidance provides several updates, including suggested contract language to be utilized in solicitations, and serves to reinforce the importance of the Buy American provision to our economy and its positive effects on small and local businesses.

Resource | Policy Memos | SP05 CACFP03 SFSP02-2017
Q&A: Purchasing Goods and Services Using Cooperative Agreements, Agents, and Third-Party Services

This memorandum provides general guidance on the various procurement groups FNS has identified, how to use each group in a way that complies with federal procurement standards, and supersedes SP 35-2012, Procuring Services of Purchasing Cooperatives, Group Purchasing Organizations, Group Buying Organizations, etc., dated June 12, 2012.

Resource | Policy Memos | SP35-2016
Bonding Requirements for Food Service Management Companies and other Subcontractors

Under previous interpretation of 2 CFR 200.325, FNS communicated that “subcontracts exceeding the Simplified Acquisition Threshold” not only applied to subcontracts related to construction or facility improvement contracts, but also applied to Food Service Management Companies (FSMCs) as the contracts they have with School Food Authorities (SFAs) were considered to be subcontracts and, therefore, fell under the scope of the bonding requirements in 2 CFR 200.325

Resource | Policy Memos | SP12 CACFP05 SFSP09-2016
Guidance on Competitive Procurement Standards for Program Operators

Recent communications between the Food and Nutrition Service (FNS) and state agency program staff during procurement trainings and management evaluations conducted in fiscal year 2014-2015 indicated a need for guidance on competitive procurement standards. This page lists where to find the standards.

Resource | Policy Memos | SP02 CACFP02 SFSP02-2016
Questions and Answers on the Transition to and Implementation of 2 CFR Part 200

FNS has received many questions related to implementation of 2 CFR Part 200 and understands that changes to financial and procurement systems are costly and require time to develop and implement. Therefore, FNS will work with state agencies during this transition period and will seek to answer questions and provide guidance as needed. 

Resource | Policy Memos | SP30 CACFP16 SFSP18-2015
Office of Management and Budget Super-Circular 2CFR Part 200

The Office of Management and Budget (OMB) published the Super-Circular at 78 FR 78590 on December 26, 2013 for USDA and other federal grant-making agencies. Section 200.10(a) requires Federal agencies to implement the policies and procedures set out in the Super-Circular by promulgating regulations effective December 26, 2014. USDA published such regulations at 2 CFR Parts 400, 415, 416, et al. (79 FR 75981, December 19, 2014).

Resource | Policy Memos | SP09 CACFP03 SFSP02-2015
Written Codes of Conduct and Performance of Employees Engaged in Award and Administration of Contracts

This memorandum responds to a number of recent questions and requests to provide clarifying guidance to state agencies and child nutrition program operators, including the National School Lunch Program, School Breakfast Program, Child and Adult Care Food Program, and Summer Food Service Program, regarding the expectation and enforcement of ethical conduct by their employees engaged in procurement of program goods and service.

Resource | Policy Memos | SP01 CACFP01 SFSP01-2013
Federal Small Purchase Threshold Adjustment

This memo clarifies the small purchase threshold applicable to procurements under FNS programs.